2025-2026 Updates & Information

In light of the unexpected interest and volume of Youth Pool player sign ups/registrations, it is highly advised to read the following updates:

Important updates and information for the online Youth to Adult (Senior) Permits for the upcoming 2025-2026 LIWSA Season.

Questions? Please contact Casey at admin@liwsa.com - sooner than later to avoid delays.

Processing time: Up to 7 days from initial submission/registration.
One time administrative fee: $50 - Once parent/guardian has been invoiced, they may submit e-transfer to treasurer@liwsa.com
Head Coach Name & contact information must be included and accurate. (No TD or Club Director)
Youth Team name must be entered as listed on the LISA/UISA website (Schedule page) - no exceptions. This must include team name, Uxx and Tier information.
LIWSA will verify all information submitted to ensure accuracy prior to finalizing approval of initial submission.

We are working with individuals, clubs, and LISA/UISA to ensure that sign up/registration in Youth Pool is accurate and follows process. We ask that patience and understanding be observed while we wade through high volume of emails on many matters and will prioritize accordingly.

NOTE: Players in Youth Pool are not automatically eligible to be called up immediately following a parent/guardian submitting their youth pool registration - please do not look to calling up a player immediately following initial submission.

After initial submission has been accurately verified, the permitting process becomes very simple and must abide by the 24 hrs prior to scheduled game rule, alongside LISA/UISA office hours.

2025-2026 Youth Adult Permit Sign Up Instructions

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'How to' Sign Up a Youth to Youth Pool

Important: This must be completed by the parent/guardian of the youth player.

Sign up to youth pool will open during player registration starting August 1. PLEASE NOTE there is a waiting period of up to 7 days prior to a youth pool player being eligible to play on permit. Information submitted in profile/sign up requires verification plus receipt of the youth pool admin fee of $50. (See the updates/information listed above).

Player Profile Registration

1. Go to www.liwsa.com website homepage.
2. Please have a head shot of player available to upload for ID Card (.jpg or .jpeg)
3. Go to the dropdown resources tab, open and select 'Registration Portal'.
4. Select Player Registration
5. The window will change now use the top registration option we have highlighted on this form.
6. Click on the highlighted Registration and it will open up to a login page.

On the login Page click on new user (Highlighted in yellow above) This will open up to the new user form where you are to build a user name and password. Save this so you do not forget. Once complete click on post. This will open up to the new user form.

7. Now that you have filled out all the fields click on post. This now opens up to the player registration form (see next page).

8. Almost there! You need to fill out all the forms completely and do not miss any. Step 3. Division this is vital you must select youth pool from the drop down. I have highlighted it in the pic.

Once this is all done fill out the rest of the form not missing any fields and your youth player will be registered. Please have a head shot of player available to upload for the ID Card.

Once this is all done please contact League Manager of Operations: admin@liwsa.com who will review submission of registration is complete. Please include the first and last name of youth player.

How to Submit a Youth to Adult Permit

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Once a Youth Player has successfully signed up for the Youth Pool, then you can call up the Youth Player.

The initial sign up of youth player to the Youth Pool may take up to 7 days – and must include the payment of $50 as outlined on the website before they are eligible to be called up.

If a youth player has initially signed up 1-3 days prior to a scheduled game, there is no guarantee they will be processed in time and eligible to play in the game in question – do not email league staff to check on status.

Youth-to-Adult Permit Submission Information

All permits follow an established approval chain: Youth Coach → Youth League → LIWSA. Once fully approved, the permitted player will appear on the game day roster with a player ID card.

Important

Do not email, text, or call League staff or colleagues to rush a permit. Staff are not responsible for last-minute or late submissions.
Permits submitted after office hours will not be reviewed until the next business day.
Teams are fully responsible for submitting permits on time. Late or incomplete submissions may result in the player being ineligible.

Permit Submission Timeline

To ensure proper processing, all teams must follow these timelines:

Earliest Submission: Monday afternoon of the game week.
Latest Submission: Friday at 12:00 PM (noon).
Friday Evening Games: Must be submitted a minimum of 24 hours prior to kickoff (per BCSA rules).
Saturday & Sunday Games: Must be submitted by Friday at 12:00 PM, regardless of the 24-hour minimum, as league offices are closed on weekends. Only genuine emergencies will be considered outside this timeline.
No Weekend Submissions: Permits should not be submitted the weekend(s) prior to a scheduled game.

While the system allows to initiate a player permit in advance – League staff will not review/process until the week of the upcoming scheduled game in question.

Failure to follow these requirements is the team’s responsibility and may result in players being ineligible to participate. League staff and colleagues will not be pressured to process late or last-minute permits.