CRC INSTRUCTIONS

2023 CRC Instructions

*UPDATED- August 28, 2023*

Obtaining a Criminal Record/Vulnerable Sector Check
Failure to have a current Criminal Record/Vulnerable Sector Check on file with the LIWSA office will deem you ineligible to participate in the LIWSA in the role of Coach, Assistant Coach, Manager or Gender Rep. 

2023-24 Season - CRC/Vulnerable Sector Check Requirements
Moving forward no team official with an expired or missing a valid CRC/Vulnerable Check will be permitted to register on their team roster unless the following has happened:
The league registration extracts team official profiles from past season, if your CRC has expired/no longer valid, your registration will be updated as pending and will not be listed on the team roster, until the steps listed above have been taken.

CRC/Vulnerable Check expiration dates are listed in team official profiles, please take the time to review your profile to ensure you are aware of when your CRC/Vulnerable Check expires. The system automatically sends out notices once expired, however we encourage everyone to plan ahead to avoid you any changes to their status.

ONLINE
The new applicant-based online service (eCRC) using the BC Services Card as Electronic Identity Verification (EIV), is now available for those LIWSA members requiring a new criminal record check or those requiring a re-check. 

While the approval process should typically only take a few days, early September is a busy time for CRC requests and so response times may be delayed.  If additional information is required, approval could take a few weeks.  We encourage all members to complete the CRC process immediately or well ahead of September 2023.

The access code provided below is unique to our League. This code will be required when submitting an online request:
Results are typically forwarded to the Risk Management Officer directly.  If you have submitted online following the link above, please notify our Risk Management officer via email, and ensure that you have registered on your team roster as either a Coach, Assistant Coach, Manager or Gender Rep.  This way they can update the database accordingly. 

Questions? Please contact Heather at:  riskmanagement@liwsa.com

Information regarding eCRC Service for obtaining a Criminal Record/Vulnerable Sector Check

Identity verification: In the new eCRC system, an applicant’s identity is verified using their BC Services Card. If the applicant is using the BC Services Card to access the online service for first time, they will be directed to activate their card by video or in person through Service BC. Please note if applicants choose to activate their card in person, a mobile device is still required (iPhone, iPad, or Android).

Cost: There is no charge associated with activating a BC Services Card and the criminal record check fee (if applicable) has not changed.



IN-PERSON
 
Criminal Record Checks can only be executed by the police establishment that has jurisdiction in the community where the applicant resides. Each police force has its own form(s) and you have to make sure you use the correct ones. There may actually be two forms that you have to fill out  —  one for a general Request and Consent for Police Record Search and Disclosure and a second one for a specific Request and Consent for Criminal Record Search for Sexual Offences for which a pardon may have been granted.

Complete all forms carefully. In some jurisdictions there may be a section in which you sign to give authorization for the police to disclose the information to the league. It is very important to ensure that the correct contact and address shown above is provided in this section. The Police Department may only release the results to the applicant.  If this is the case, you must then forward the results to riskmanagement@liwsa.com and indicate your name, division and team name.

NOTE: Recently most police departments, stopped forwarding the results to the leagues directly.  Instead, they are contacting the person applying for the criminal record check and asking them to come and pick up the results in person. Note that once again it must be done in person and you must have your photo ID available. It is your responsibility to forward the results in an unaltered form in a sealed envelope to the LIWSA League Manager. The CRC contains personal information and should not be shared with any other league official or volunteer.

Some jurisdictions are now requiring finger-printing.

Some police departments charge a fee for processing a Criminal Record Check.  Any fee charged is not reimbursable by the LIWSA.

Some Police departments require a letter from the league:  /upload/doc/riskmanagement_letter_AUG2023.pdf